Preparing application

Researchers explore content, previous grants, projects etc. as part of their landscape exploration, with PIDs supporting both discovery and citation.

RORs for funders and DOIs for grants help in identifying both funders and funding calls

Instruments, facilities etc. uniquely identified using RAiD and ROR AND RAiD used to pull up previous project data to support costings re-use.

Institutions register DOIs for data management plans AND include (or register) PIDs for repositories, facilities, equipment, etc. as needed.

Internal assesment

Researchers and administrators discover and record collaborators (proposed, invited, and actual) using RORs (and other organisation IDs for non-academic partners) and ORCID IDs for people

Reviewer signs in to their ORCID account, institution requests permission to read information from, and add information to, their ORCID record

Application information (previous grants, outputs etc.) shared with reviewers

Institutional system queries ROR to disambiguate reviewer and investigator affiliations AND queries grant ID database for existing grant awards associated with the applicant and their organisation(s) AND queries Crossref/DataCite for associated outputs etc.

NB: Data collected from PID systems during previous steps can be reused at this point, or PIDs can be used to provide references for reviewers to investigate as needed

Reviewer signs in to their ORCID account, institution requests permission to read information from their ORCID record

Institutional administrators support applicants in preparing their final grant application

Institutional staff and systems engage with funder portals/systems and exchange data

PIDs for entities referenced in applications are shared with funder systems, which can pull associated metadata

from registries.

USE RORs to coordinate approvals from collaborating institutions etc.

Record award decision for successful AND

unsuccessful proposals

Local RAiDs for the proposed project are updated with the funding decision, and linked to grant IDs for

successful applications.

Contracts and set-up of any statutory or due

diligence requirements

Link ORCID IDs for staff and RAiDs for projects to HR to help rebalance workloads AND use ORCID IDs to capture range of contributions to project AND use instrument/equipment/facility IDs to allocate work.

Inclusion of Grant DOIs and funder ROR vital to support management, tracking, and reporting

Institution requests ORCID IDs of staff AND adds employment and project affiliations to their ORCID records

Additional ethics review and approvals as needed for

project set-up

Booking in or procuring access to equipment, facilities, information resources etc.

Data collected at earlier stages re-used AND DOI registered for ethics approval AND approval added to RAiD record

Institutions record associations between individuals (using ORCID IDs), projects (using RAiDs), data management plans (using DOIs), and facilities or organisations (using RORs)

Map individuals to project tasks using ORCID IDs for staff members and RAiDs for projects

Project monitoring

Use PIDs in internal systems to match contributors’ ORCID IDs (for tracking salaries etc.) to grant DOIs AND RAiDs for project activities to facilitate reporting (Note these PIDs could also help with reporting activities with multiple funding streams)

Identifying outputs, publications and potential

impact pathways

Institutions register DOIs for outputs (datasets, manuscripts etc.) and capture externally published material using ORCID auto-updates AND add outputs to RAiD records. For tracking pathways to impacts, use appropriate business and organisation identifiers to identify organisations etc. outside academia.

Monitoring and reporting to funder, annual

financial statements etc.

Cross-organisational project reports (e.g. European Commission funding, national or international partners...)

Use grant DOIs and ROR IDs for both institutions and funders to simplify reporting AND RAiD records to share links to related entities

Use shared international PID infrastructures to streamline information collection, sharing and analysis.

Institutions register or record DOIs for outputs AND ORCID IDs for contributors AND RORs (or other appropriate organisation identifiers) AND associate with RAiD records for each project

Output & outcome tracking

Using ORCID auto-update, institutions are notified whenever a new DOI is registered for content created by

one of their researchers

ORCID IDs for authors, ROR IDs for employer affiliations and grant DOIs for funding acknowledgements are included in content metadata and can be harvested and recorded in institutional systems

Lookup tools and registry queries used to link authors and their ORCID IDs to institutions (via ROR) and funding (via grant DOIs) facilitating APC and budget management

Publisher registers DOI on acceptance, institutions match author ORCID IDs and ROR IDs for affiliations to discover new content and request AAM from author

Reporting and compliance

Connections in RAiD records and associations tracked via ORCID and content DOIs are used to report against specific grant DOIs

Policy information linked to or embedded in grant DOIs used to confirm policy requirements and match to specific

outputs or activities

Gather automatic updates and notifications on new outputs post-project conclusion

Institutional systems monitor for new content via Crossref, DataCite, and receive notifications via

ORCID auto-update

Evidence connections to APC budgets using embedded ORCID, ROR and grant DOIs (Note: additional funding for APCs could also have a separate DOI from the original grant)

Impact & evaluation

Match outputs and outcomes to projects using connections captured in RAiD and institutional systems to simplify collection of core factual evidence

Identify and record organisations that are licensing research (Intellectual Property, rights management etc.)

Analyse ‘bigger picture’ at the portfolio, partnership, or programme level

Identify research organisations using ROR and commercial organisations using LEI

Retrospective linking from social/policy/media/commercial/industry impacts to outputs etc.

Gather and analyse references to DOIs for both citations

and altmetrics

Match impacts to research activities and outputs using a range of PID-enabled pathways: look back through public data in ORCID records to get grant DOIs AND look up the associated publications etc. AND Use comprehensive linkage of PIDs via RAiD records to help identify impact pathways etc. AND use DOIs (EIDR) to identify media appearances etc.

Aggregate data from groups of grants, projects or organisations by matching DOIs, RAiDs and RORs.

Leverage comprehensive affiliation/attribution etc. data in ORCID records, content metadata, citation databases, retractions, errata etc. to identify issues with or challenges to past work